Terms and Conditions

The 50% deposit goes towards your rental and is NON-REFUNDABLE, NO EXCEPTIONS. The remaining balance is due on or before 45 days prior to your event date. If unpaid, the card on file will be charged on the 44th day prior to your event date. Cancellations and date transfers must be made at least 45 days prior to your event start date, no exceptions. Sharespace has the right to cancel your event for non-payment 44 days prior to your event date for an unpaid balance.

PLEASE DO NOT BOOK A BABY SHOWER TOO CLOSE TO YOUR DUE DATE

You must be over the age of 21 to book your event at Sharespace and your attendees must be over 21. You will be required to provide a valid ID. Sharespace has a strict 21 and up policy. Family events with children and under 21 attendees are allowed with adult supervision. College parties: It does not qualify that you are 21 and your friend is 20 and you count as adult supervision. If you book and are cancelled because you broke our 21 and older policy or any other policy, you will be charged the card processing fees and refunded the remaining amount.

The time slots reserved include set up and clean up time. Outside deliveries (all vendors included) must be done within the rental time frame. Additional fees can occur if items are left in the space after your check out time.

FOR PRESTON ST: There is a $300 Security Deposit
FOR NAYLOR ST: There is a $500 Security Deposit
more details below

There is an $85 cleaning fee for every rental
For the $85 cleaning fee, you remove everything brought in: trash, decor, anything used to hang decor, food, drinks, glitter, confetti, boxes, broken glass, vomit, anything outside from your event like cigarette butts, trash, gum, glass, etc. and return furniture used to its original location. We come in and clean the space itself- clean and disinfect all surfaces, clean bathrooms, mop, and anything else that needs to be cleaned.

Renter is responsible for cleaning after their event or hiring our cleaning crew for a Full Event Clean for an additional $200 (total of $285).

The Security Deposit Agreement is attached to your invoice under “View Required Documents”. Sharespace reserves the right to cancel a rental if the Security Deposit Agreement is not signed. The Security Deposit is a separate transaction (held two days prior to your event date).

FOR NAYLOR ST: There is a $500 Security Deposit The Security Deposit is captured (held) two days before your event date using your card on file. It is released the following business day unless we have any issues with the rental. Additional charges occur from anything that costs us additional money or goes against our policies. Such as, additional cleaning, damages, indoor smoking ($300 indoor smoking fine), missing items/inventory, late check out, leaving your items/belongings/event furniture/decor/vendor inventory, etc. There is a charge for tampering with our greenery- the greenery walls, greenery above the bar if we have to repair or reinstall any missing or removed greenery. You may not remove our greenery from the pipe and drape metal stand or remove the greenery above the bar at our Naylor St. location.

FOR PRESTON ST: There is a $300 Security Deposit The Security Deposit is captured (held) two days before your event date using your card on file. It is released the following business day unless we have any issues with the rental. Additional charges occur from anything that costs us additional money or goes against our policies. Such as, additional cleaning, damages, indoor smoking ($300 indoor smoking fine), missing items/inventory, late check out, leaving your items/belongings/event furniture/decor/vendor inventory, etc. There is a charge for tampering with our greenery- if we have to repair or reinstall any missing or removed greenery. You may not remove our greenery from the backboard.

This transaction is made via Stripe using Authorize and Capture. We do not charge the card (capture the charge), you will see it pending and will not process unless we find a reason to need to create a true charge. If we find reason to charge your security deposit amount, we will contact you prior to making the charge to discuss. We have up to 7 days to capture a charge from the date of your rental. It is our policy to contact you right away. If we find no reason to charge your security deposit (hopefully that’s the case), we simply release the hold. It is our policy to release the hold as soon as possible, typically the Monday after your rental but we have up to 7 days. Sharespace has the right to capture the initial $300 Preston or $500 Naylor Security Deposit hold and hold another $300 Preston or $500 Naylor with the card on file if there are obvious damages beyond $300 or $500 when we enter the space. We make every effort to contact you first. We do not wait for a response to charge the security hold.

If an event is cancelled, there is a $100 date transfer fee. When moving to a new date, you must keep your event date on the same day of the week or one of lesser value. Only a previously booked event on a Saturday can rebook on a Saturday. Cancelled events cannot move to a holiday unless an exception is made.
Rental, Deposit and Inventory Agreement

Upon receipt of a signed agreement, half-down amount, or email confirmation, the CLIENT/RENTER enters into a binding agreement with Sharespace (Teya Sparks) and subsequently agrees to the terms and conditions described in this contract.

DEPOSIT AND CANCELLATION CHARGES

The half-down payment is non-refundable. An event is considered booked when Sharespace has received a half-down deposit (that is 50% of the rental amount). The half-down deposit will be applied to the total balance. The remaining balance must be paid on or before 45 days prior to the rental date and is non-refundable/non-transferable. Should the event be canceled or postponed, the half-down amount paid is non-refundable, no exceptions. If a rental is canceled at least 45 days prior to the rental date, the half-down amount, and any additional amount paid, can be applied toward another event with Sharespace or anything paid over the half-down deposit can be refunded. Cancellations/transfers must be used no later than 12 (twelve) months after the original scheduled rental date. We allow one date transfer per rental. There is a $100 cancellation fee that is due at the time of cancellation/transfer. This amount will be charged to a card on file. Transferred rentals are subject to current pricing (we don’t freeze your original rental amount). For date transfers: the full balance will be due at the time of booking to reserve your new date. The total amount paid will be non-refundable and non-transferable. Renters may also be required to sign a date transfer addendum. If a rental is canceled less than 45 days prior to the rental date, the entire amount paid is non-refundable, and any additional amount owed will be charged to a card on file and will be non-refundable/non-transferable. Sharespace has the right to send your balance owed to collections for non-payment. Sharespace does not provide refunds for situations beyond our control such as but not limited to: weather, parking, game/event schedules, etc. Sharespace does not give refunds for rentals booked prior to touring to secure a date yet later decide the venue is not a good fit. Tour first then book if there is any uncertainty.

I am aware that Sharespace STRONGLY encourages me to tour the venue before reserving my date. I understand and agree that Sharespace will not refund me should I decide the venue is not a good fit because I chose to book my date before touring the venue.

People break things: We do our best to replace anything broken right away, if possible. If items get broken, stolen, accidentally packed up with an event before you, we might not have time to replace those items. Nothing we provide with the venue is a guarantee. Sometimes we make changes to the spaces- we add things or we remove things. We are not able to contact every event about every change that is made. We do our best to keep things as expected or better but it’s not always possible.

Items left in the venues are not our responsibility. We hold onto items we find that we do not think are trash. All food, decor, and event items left in the space is subject to being thrown away. Everything should be removed from the venue at your check out time and is not our responsibility if it’s missing or broken. Please remove all items so you know the whereabouts and condition at all times.

Sharespace reserves the right to cancel your Event at any time, and is not required to credit or refund you for any amount paid if your Event is cancelled for not following Sharespace guidelines.

RELEASE AND INDEMNIFICATION

RENTER SHALL INDEMNIFY, DEFEND AND SAVE HARMLESS SHARESPACE, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LOSS, COSTS (INCLUDING ATTORNEYS’ FEES), DAMAGE, EXPENSE, AND LIABILITY (INCLUDING STATUTORY LIABILITY AND LIABILITY UNDER WORKERS’ COMPENSATION LAW) IN CONNECTION WITH CLAIMS, JUDGMENTS, DAMAGES, PENALTIES, FINES, LIABILITIES, LOSSES, SUITS, ADMINISTRATIVE PROCEEDINGS, ARISING OUT OF ANY ACT OR NEGLECT BY RENTER, ITS AGENTS, EMPLOYEES, CONTRACTORS, INVITEES, REPRESENTATIVES, IN, ON OR ABOUT THE FACILITY. THIS INDEMNITY SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. RENTER HEREBY RELEASES SHARESPACE FROM ANY AND ALL LIABILITY OR RESPONSIBILITY TO RENTER OR ANYONE CLAIMING THROUGH OR UNDER RENTER BY WAY OF SUBROGATION OR OTHERWISE FOR ANY LOSS OR DAMAGE TO EQUIPMENT OR PROPERTY OF RENTER EITHER COVERED OR NOT COVERED BY ANY INSURANCE THEN IN FORCE.