3536 Navigation Blvd. Setup Info.
PREPARING FOR YOUR EVENT, SEND THIS PAGE TO YOUR EVENT PLANNER
#SHARESPACE ON SOCIAL MEDIA
COMMUNICATING WITH SHARESPACE
3536 Navigation Blvd., Houston Tx 77003
We communicate with the Renter listed on the Rental Agreement and one other person, otherwise we all risk poor communication and mixups. The additional person must be listed on your Invoice, send us an email with their info if they are not listed at the time of your rental.
Outside Deliveries: Deliveries must be made only during the hours you have the space booked. We are typically not able to allow for rental drop-offs/pick-ups at anytime outside of your rental hours due to other events in the space. If you need a delivery outside of your rental time frame, please message us right away to see if we are able to make other arrangements. Charges and fees will apply for late pick-ups, left items, boxes, furniture etc. that is not approved.
WHAT YOU NEED TO BRING
42-55 gal trash bags for large trash cans (black/contractor bags)
40/45 gal trash bags for the trash can frames
Table linens/covers (see table dimensions below).
Tables seat 4-6, Oblong 60 x 102 linens fit with a little hang over
90 x 132 go to the floor
The tables get beat up, bring covers 🙂
Paper Towels/Towels for spills
Dishware and/or paper cups/plates etc.
Wall Putty if hanging anything on the walls (no holes in walls- no tacks, nails, screws, staples, hooks, etc.). We have hooks on all on top of the shorter walls- bring clear or decorative string. The height of the walls with hooks are 9ft tall.
Coolers with ice for the bar we have a full size fridge/freezer but bring coolers/ice if you need drinks cold very quickly or need extra room for food/drinks
A phone/device that won’t get calls/texts that you can connect via Bluetooth to the Soundbar
Extension cords
SPEAKERS/ALL Equipment needed FOR YOUR DJ/Band
WHAT YOU DON’T NEED TO BRING
Toilet Paper/hand soap for bathrooms
Ladder
Trash cans
Cleaning supplies
WHAT COMES WITH THE SPACE
SEE PHOTOS AT: WWW.SHARESPACE.CO/INVENTORY
20 rectangle folding tables (6 ft. long) bring table covers or linens (or rent them from us). TABLE DIMENSIONS: 30″ H x 30″ W x 72″ L
100 teak folding chairs
2 Black cocktail tables (36 in diameter)
Large easel
2 Black couches
Bluetooth Soundbar (will not replace a DJ and not able to be used by a DJ) DJs need to bring their own speakers and equipment.
4 trash can frames 40/42 gal trash bags work best, can bring clear or colorful trash bags for a design extra
4 Large party trash cans
Wifi: Sharespace PW: partyparty
AVAILABLE FOR RENT
Up to 10 round cocktail tables available for rent at $15 each
Two options for pole height: 30” and 42” (30” is standard height, 42” is bar height)
Fitted White Cocktail Table Covers available for rent at $10 each
Fitted Black Cocktail Table Covers available for rent at $10 each
Uplighting (set of 8) available for rent $100
Projector $35 HDMI connection (cord is 3′ long). If your device is not HDMI compatible you will need to bring an HDMI adapter. With screen $50 (projector + screen).
Wireless Mic + Bluetooth speaker $50
Podium (acrylic) $25
1 Farm Table $50
7′ x 5′ Copper Backdrop Stand $50
Wood Table Leg Covers $8 per table
WHAT WE ALLOW
Outside food and drinks
Band/Dj
Painters tape
Wall Putty ( for hanging decor )
Non-scented candles
Stage- with proof of insurance only
WHAT WE DON’T ALLOW
Nails, hooks, screws, tacks, staples or tape that will damage walls
Scented candles or deodorizer spray
Glitter, silly string
Tape on the floor that leaves residue
Smoking indoors
Do not spray any kind of room spray/deodorizer. (Smoke or alcohol covered up with floral smell is worse. We have our own odor eliminator).
A stage or anything elevate without proof of insurance
Anything tied to the ceiling higher than the rafters (if you remove it yourself, that is ok)
$300 fine for anything left higher than the rafters that we have to remove
See Security Deposit Agreement to check causes for loss of security deposit
THE DAY OF THE RENTAL, WHAT TO EXPECT
AC INFO
The thermostat is in the main room on the back wall.
Please keep temperatures on 67 in the summer
WARNING
Please do not keep the doors open while you are loading in or loading out. When it’s hot outside, it sucks the AC right out of the space and it may not recover during your event and it will be hot inside. Please be courteous for the next event and keep the door closed while loading out after your event as well.
PARKING
There is free street parking on Navigation Blvd. and around the building. Check with us for the valet company we work with if you’d like to hire valet (or you can hire your own company).
As always, please be sure to read all street signs to avoid parking tickets and/or being towed.
DO NOT BLOCK ANY DRIVEWAYS, they will tow
LOCK YOUR VEHICLES AND KEEP VALUABLES OUT OF SIGHT
GETTING IN THE DOOR
You won’t need to meet us there, your door code will be the last 4 digits of the phone number on your invoice and will be activated at the exact time of your rental. We only give the door code to the Renter, please forward it to anyone you want to have it.
YOU MAY HAVE TO PUSH THE DOOR IN WHILE ENTERING THE DOOR CODE, this door sometimes doesn’t line up just right unless you push it away from you.
The front door can be unlocked so guests can come and go, be sure to re-lock at the end of your event by pushing the Schlage button outside the door. Please double check that the door is locked by trying to turn the knob.
Lights:
The main room switch is near the thermostat in the main room
Separate switch for light in corner of main room
The lights are controlled with the Tuya app- dimming and color changing
There are instructions at the middle column in the main room near the windows
The wifi code is
Sharespace pw: partyparty
The Soundbar: Located across the room on top of the short wall. The remote is also at the middle column near the windows. Instructions are located there too. Bluetooth connection
Pro Tip: Make sure the volume of your personal device is turned all the way up
Reminder: Our Soundbar sounds great but is not DJ compatible
CLEANUP
BROOM AND MOP are located in the storage room with the tables/chairs
PLEASE WIPE DOWN STICKY OR DIRTY SPOTS ON TABLES/CHAIRS AND STACK NEATLY BACK ON THE RACKS AND RETURN TO THEIR ORIGINAL LOCATION IN THE STORAGE ROOM
TRASH BAGGED TIGHT PLEASE
FLOORS SWEPT IF BROKEN GLASS, GLITTER/CONFETTI, MUD, TRASH, OR ANYTHING IS STUCK TO THE FLOOR. WE WILL MOP THE FLOORS, THEY NEED TO BE CLEAN FROM ANY DEBRIS. YOU DON’T NEED TO SWEEP DUST.
REMOVE ALL DECORATIONS, INCLUDING STRINGS THAT NEED TO BE CUT
CIGARETTE BUTTS AND TRASH PICKED UP OUTSIDE FROM PATIO AND OUT FRONT
REMOVE ITEMS FROM REFRIGERATOR INCLUDING BEVERAGES, FOOD, AND FOOD CONTAINERS
BEFORE YOU GO
TAKE ANYTHING YOU DON’T WANT THROWN AWAY WITH YOU, do not leave items in the space without arranging this with us before your event. Take all vehicles with you.
TURN LIGHTS OFF
ALL DOORS LOCKED- garage door, side door, front door (push Schlage button outside)
DOUBLE CHECK BY TRYING TO RE-ENTER WITHOUT THE CODE please
REPORT DAMAGE RIGHT AWAY
