Preston St. Setup Info.
PREPARING FOR YOUR EVENT, SEND THIS PAGE TO YOUR EVENT PLANNER
#SHARESPACE ON SOCIAL MEDIA
COMMUNICATING WITH SHARESPACE
2203 Preston St., Houston Tx 77003
We communicate with the Renter listed on the Rental Agreement and one other person, otherwise we all risk poor communication and mixups. The additional person must be listed on your Invoice, send us an email with their info if they are not listed at the time of your rental.
Outside Deliveries: Deliveries must be made only during the hours you have the space booked. We are not able to allow for rental drop-offs/pick-ups at anytime outside of your rental hours due to other events in the space. We also do not have extra storage for left items or to hold items. Charges and fees will apply for late pick-ups, left items, boxes, furniture etc.
WHAT YOU NEED TO BRING
30-55gal trash bags for metal frame trash cans (we have 4)
Table linens/covers (see table dimensions below). Tables seat 4-6, Oblong Cotton linens fit with a little hang over. The tables get beat up, bring covers!
Paper Towels/Towels for spills
Dishware and/or paper cups/plates etc
Wall Putty if hanging anything on the walls (no holes in walls- no tacks, nails, screws, staples, hooks, etc.)
Clear string (fishing wire) or other string if hanging anything from the rafters
Balloons for outside to help people find the space
SPEAKERS/Equipment FOR YOUR DJ Our speakers are only for plugging in a phone/device
A phone/device that won’t get calls/texts that you can connect via Bluetooth to our overhead speakers
Coolers for ice/drinks: We have a refrigerator/freezer but you’ll need to put drinks on ice to get them cold in time for your event
White Magnetic hooks If you want to easily hang things from the rafters
WHAT YOU DON’T NEED TO BRING
Toilet Paper/hand soap in bathrooms
Ladder (we have one – 8ft)
Extension cord (unless you need a lot of them)
Trash cans
Cleaning supplies
WHAT COMES WITH THE SPACE
SEE PHOTOS: WWW.SHARESPACE.CO/INVENTORY
16 rectangle tables each table seats 6 if you use the ends. You’ll find them in the kitchen behind the double doors. 16 (6ft long) tan folding tables, assemble as many as you need! Break them back down at the end of your event. TABLE DIMENSIONS: 30″ H x 30″ W x 72″ L
60 White wood chairs
80 White Chairs (plastic)
2 round cocktail tables (30″ across)
Greenery Wall 8’x8′
1 White Couch
Speakers mounted throughout the space (will not replace a DJ and not able to be used by a DJ) DJs need to bring their own speakers and equipment.
4 trash can frames that hold 30-55gal trash bags
All of the furniture we have set up (see photos). You can re-arrange the furniture and move furniture out of the room as well.
Stainless bar height table, good for a small bar
Wifi: Sharespace pw: partyparty
AVAILABLE FOR RENT
WWW.SHARESPACE.CO/INVENTORY
Up to 8 round cocktail tables available for rent at $15 each (30″ across)
Two options for pole height: 30” and 42” (30” is standard height, 42” is bar height)
Fitted White Cocktail Table Covers available for rent at $10 each
Fitted Black Cocktail Table Covers available for rent at $10 each
Up to 70 Black Fitted Chair Covers available for rent at $2 each.
Up to 70 White Fitted Chair Covers available for rent at $2 each.
Uplighting (set of 8) available for rent $100
Copper Backdrop Stand 7’x5′ $50
Projector (no screen) available for rent $35 HDMI connection (cord is 3′ long). If your device is not HDMI compatible you will need to bring an HDMI adapter. With screen $50 (projector + screen).
Wireless Mic + Bluetooth speaker available for rent $50
Podium (acrylic) $25
WHAT WE ALLOW
Outside food and drinks
Band/DJ
Painters tape
Wall Putty ( for hanging decor )
Clear string ( if you’d like to hang decor from rafters )
Non-scented candles
Stage- with proof of insurance only
WHAT WE DON’T ALLOW
Nails, hooks, screws, tacks, staples or tape that will damage walls
Scented candles or deodorizer spray
Confetti, glitter, silly string
Tape on the floor that leaves residue
Smoking indoors
Do not spray any kind of room spray/deodorizer. (Smoke or alcohol covered up with floral smell is worse. We have our own odor eliminator).
Stage or anything elevated without proof of insurance
See Security Deposit Agreement to check causes for loss of security deposit
THE DAY OF THE RENTAL, WHAT TO EXPECT
AC INFO
The thermostat is near the restrooms, stays on 65, please keep on 65 during the summer/warmer months!
The front door can be unlocked so guests can come and go by pushing the unlock icon on the door lock from the inside, please be sure to re-lock at the end of your event.
WARNING
Please do not keep the doors open while you are loading in or loading out. When it’s hot outside, it sucks the AC right out of the space and it cannot recover during your event and it will be hot inside. Please be courteous for the next event and keep the door closed after your event as well.
PARKING FOR EVENTS: The private driveway in front of Sharespace – Preston St. parks up to 4 cars. The parking lot to the right is a paid public parking lot. It is conveniently located next door but we have no affiliation with this public lot. They TYPICALLY charge $5 per car but will increase the rate if there’s a game or something happening in the area. We do not have information about their rates ahead of time, it’s what’s posted on their pay station. Our experience is that they don’t raise the rate unless there’s a public event happening in the area. Please be sure your guests pay them. There’s a pay station if no attendant. If the pay station is not working for some reason, let us know and we will do our best to help fix the issue. We cannot guarantee or control their actions, Sharespace is not responsible for this parking lot. This paid public lot is not free at any time. They will boot for non-payment. PLEASE NOTE: Full day rentals are subject to additional/all day parking fees. The parking lot to the left of us is a private lot for next door, there is no parking available at this lot. YOU WILL BE TOWED. There is also metered street parking around the building.
LOCK YOUR VEHICLES AND KEEP VALUABLES OUT OF SIGHT
Getting in the door
You won’t need to meet us there, your door code will be the last 4 digits of the phone number on your invoice and will be activated at the exact time of your rental.
The front door can be unlocked so guests can come and go by pushing the unlock icon on the door lock from the inside, please be sure to re-lock at the end of your event.
You can move/rearrange the furniture, it must be returned to the room it came from.
The wifi code is posted above the receiver.
Sharespace pw: partyparty
There are instructions for using the speakers posted above the receiver. Bluetooth, Auxiliary, USB connections.
The Receiver: Located behind the white cabinets in the kitchen, the receiver plays music in the main room through the ceiling-mounted speakers
How to connect via Bluetooth: Turn the small knob to Bluetooth and pair your device. We have a label with the name of the receiver you will be pairing to on it.
Pro Tip: Make sure the volume of your personal device is turned all the way up
Reminder: Our receiver/speakers sound great but are not DJ compatible