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Preston St. Setup Info.

PREPARING FOR YOUR EVENT, SEND THIS PAGE TO YOUR EVENT PLANNER
#SHARESPACE ON SOCIAL MEDIA

 

COMMUNICATING WITH SHARESPACE

2203 Preston St., Houston Tx 77003

We communicate with the Renter listed on the Rental Agreement and one other person, otherwise we all risk poor communication and mixups. The additional person must be listed on your Invoice, send us an email with their info if they are not listed at the time of your rental.

Outside Deliveries: Deliveries must be made only during the hours you have the space booked. We are not able to allow for rental drop-offs/pick-ups at anytime outside of your rental hours due to other events in the space. We also do not have extra storage for left items or to hold items. Charges and fees will apply for late pick-ups, left items, boxes, furniture etc. 

WHAT YOU NEED TO BRING

30-55gal trash bags for metal frame trash cans (we have 4)
Table linens/covers (see table dimensions below). Tables seat 4-6, Oblong Cotton linens fit with a little hang over. The tables get beat up, bring covers if they need to look good.
Paper Towels

Dishware and/or paper cups/plates etc
Wall Putty if hanging anything on the walls (no holes in walls- no tacks, nails, screws, staples, hooks, etc.)
Clear string (fishing wire) or other string if hanging anything from the rafters
Balloons for outside to help people find the space
It’s a good idea to bring a USB cord for the speakers (the same as you’d use to charge your phone/device) just to be sure there’s a working cable
SPEAKERS FOR YOUR DJ Our speakers are only for plugging in a phone/device

WHAT YOU DON’T NEED TO BRING

Toilet Paper
Ladder
Extension cord (unless you need a lot of them)
Trash cans
Cleaning supplies

WHAT COMES WITH THE SPACE

 SEE PHOTOS: WWW.SHARESPACE.CO/INVENTORY

16 rectangle tables each table seats 6 if you use the ends. You’ll find them in the kitchen behind the double doors. 16 (6ft long) tan folding tables, assemble as many as you need! Break them back down at the end of your event. TABLE DIMENSIONS: 30″ H x 30″ W x 72″ L 

80 White Chairs

Speakers mounted throughout the space (will not replace a DJ and not able to be used by a DJ) DJs need to bring their own speakers and equipment.

4 metal trash can frames that hold 30-55gal trash bags
All of the furniture we have set up (see photos). You can re-arrange the furniture and move furniture out of the room as well.

Wifi: Sharespace pw: partyparty

AVAILABLE FOR RENT

WWW.SHARESPACE.CO/INVENTORY

Up to 20 White Rectangle Table Covers at $10 each

Up to 20 Black Rectangle Table Covers at $10 each

Up to 10 round cocktail tables available for rent at $15 each (30″ across)
Two options for pole height: 30” and 42” (30” is standard height, 42” is bar height)

Fitted White Cocktail Table Covers available for rent at $10 each

Fitted Black Cocktail Table Covers available for rent at $10 each

Up to 70 Black Fitted Chair Covers available for rent at $2 each.

Up to 70 White Fitted Chair Covers available for rent at $2 each.

Uplighting (set of 8) available for rent $100

8ftx8ft Green Grass Wall Backdrop available for rent $150

Projector (no screen) available for rent $35 HDMI connection (cord is 3′ long)/USB Port. If your device is not HDMI compatible you will need to bring an HDMI adapter.

Wireless mic available for rent $35

Cotton Candy Machine available for rent $50 (Includes 3 sugar flavors, 100 cones and machine clean up)

 

WHAT WE ALLOW

Outside food and drinks

Band/DJ

Painters tape

Wall Putty ( for hanging decor )

Clear string ( if you’d like to hang decor from rafters )

Non-scented candles

 

 

WHAT WE DON’T ALLOW

Nails, hooks, screws, tacks, staples or tape that will damage walls

Scented candles or deodorizer spray

Confetti, glitter, silly string

Tape on the floor that leaves residue

Smoking indoors

Do not spray any kind of room spray/deodorizer. (Smoke or alcohol covered up with floral smell is worse. We have our own odor eliminator).

See Security Deposit Agreement to check causes for loss of security deposit

THE DAY OF THE RENTAL, WHAT TO EXPECT

AC INFO

The thermostat is near the restrooms, stays on 65, please keep on 65 during the summer/warmer months!
Second AC is in main room, all you have to do is push the power button, turn off when you leave.

The front door can be unlocked so guests can come and go by pushing the unlock icon on the door lock from the inside, please be sure to re-lock at the end of your event.

WARNING

Please do not keep the doors open while you are loading in or loading out. When it’s hot outside, it sucks the AC right out of the space and it cannot recover during your event and it will be hot inside. Please be courteous for the next event and keep the door closed after your event as well.

 

PARKING FOR EVENTS: The private driveway in front of Sharespace – Preston St. parks up to 4 cars. The parking lot to the right is a paid public parking lot. It is conveniently located next door but we have no affiliation with this public lot. They TYPICALLY charge $5 per car but will increase the rate if there’s a game or something happening in the area. We do not have information about their rates ahead of time, it’s what’s posted on their pay station. Our experience is that they don’t raise the rate unless there’s a public event happening in the area. Please be sure your guests pay them. There’s a pay station if no attendant. If the pay station is not working for some reason, let us know and we will do our best to help fix the issue. We cannot guarantee or control their actions, Sharespace is not responsible for this parking lot. This paid public lot is not free at any time. They will boot for non-payment. PLEASE NOTE: Full day rentals are subject to additional/all day parking fees. The parking lot to the left of us is a private lot for next door, there is no parking available at this lot. YOU WILL BE TOWED. There is also metered street parking around the building. You can see our parking map at www.sharespace.co/Prestonparking

LOCK YOUR VEHICLES AND KEEP VALUABLES OUT OF SIGHT

 

Getting in the door

You won’t need to meet us there, your door code will be the last 4 digits of the phone number on your invoice and will be activated at the exact time of your rental.

The front door can be unlocked so guests can come and go by pushing the unlock icon on the door lock from the inside, please be sure to re-lock at the end of your event.

You can move/rearrange the furniture, it must be returned to the room it came from.

The wifi code is posted above the receiver.
Sharespace pw: partyparty
There are instructions for using the speakers posted above the receiver. Bluetooth, Auxiliary, USB connections.

 

CLEAN UP

(PLEASE ALSO VIEW YOUR WAIVERS & DOCUMENTS, LOCATED IN YOUR INVOICE)
CLEANING SUPPLIES ARE LOCATED IN THE GREEN CABINET IN THE 2ND BATHROOM ALONG WITH THE BROOM AND MOP
PLEASE WIPE DOWN CHAIRS, ANY STICKY OR DIRTY SPOTS AND STACK NEATLY  WHERE THEY WERE ORIGINALLY LOCATED
PLEASE CLEAN TABLE TOPS AND RETURN BEHIND THE WHITE DOORS IN THE KITCHEN
TRASH TAKEN OUT TO THE TRASH CANS OUTSIDE
TRASH BAGS TIED TIGHTLY, NO LOOSE TRASH
NO BOXES (there’s a fee for leaving boxes, we have to pay for trash pickup and it costs us more when boxes are left)
FLOORS SWEPT (NO BROKEN GLASS, GLITTER, OR ANYTHING STUCK TO THE FLOOR)
COUNTERS AND TABLES WIPED CLEAN
REMOVE ITEMS FROM REFRIGERATOR INCLUDING BEVERAGES, FOOD, AND FOOD CONTAINERS
REMOVE ALL DECORATIONS, INCLUDING STRINGS THAT NEED TO BE CUT AND TAPE (leaving decorations causes an additional cleaning fee)
CIGARETTE BUTTS PICKED UP OUTSIDE FROM PATIO, WALKWAYS, OUT FRONT

BEFORE YOU GO

BACK UP AC UNIT TURNED OFF BEFORE CHECK OUT  (it’s the large unit located in the corner of the main room near the kitchen, just push the power button)
PUSH THE LOCK ICON (PICTURE OF LOCK)
 DOUBLE CHECK BY TRYING TO RE-ENTER WITHOUT THE CODE
REPORT DAMAGE RIGHT AWAY