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Preston St. Setup

Preparing for Your Event, Send this page to your Event Planner

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Communicating with Sharespace

We communicate with the Renter listed on the Rental Agreement and one other person, otherwise we all risk poor communication and mixups. The additional person must be listed on your Invoice, send us an email with their info if they are not listed at the time of your rental.

Outside Deliveries: Deliveries must be made only during the hours you have the space booked. We are not able to allow for rental drop-offs/pick-ups at anytime outside of your rental hours due to other events in the space. We also do not have extra storage for left items or to hold items. Charges and fees will apply for late pick-ups, left items, boxes, furniture etc. 

What You Need to Bring

30-55gal trash bags for metal frame trash cans (we have 4)
Table linens/covers (see table dimensions below). Tables seat 4-6, Oblong Cotton linens fit with a little hang over. The tables get beat up, bring covers if they need to look good.
Paper Towels

Dishware and/or paper cups/plates etc
Wall Putty if hanging anything on the walls (no holes in walls- no tacks, nails, screws, staples, hooks, etc.)

Easels for artwork. We do not allow artwork to be hung on the walls. However you are welcome to hang artwork/items from the rafters, and use our tables and/or the easels you provide to display work.
Clear string (fishing wire) or other string if hanging anything from the rafters
Balloons for outside to help people find the space
It’s a good idea to bring a USB cord for the speakers (the same as you’d use to charge your phone/device) just to be sure there’s a working cable
SPEAKERS FOR YOUR DJ Our speakers are only for plugging in a phone/device

What You Don’t Need to Bring

Toilet Paper
Ladder
Extension cord
Trash cans
Towels for showers (if staying Overnight)
Shampoo/Conditioner/Body Wash (If staying Overnight)

The Day of the Rental, What To Expect

PARKING FOR EVENTS: The private driveway in front of Sharespace – Preston St. parks up to 4 cars. The parking lot to the right is a paid public parking lot. It is conveniently located next door but we have no affiliation with this public lot. They TYPICALLY charge $5 per car but will increase the rate if there’s a game or something happening in the area. We do not have information about their rates ahead of time, it’s what’s posted outside on their sign. Our experience is that they don’t raise the rate unless there’s a public event happening in the area. Please be sure your guests pay them. There’s a pay station if no attendant. If the pay station is not working for some reason, use the cash slots behind it. This paid public lot is not free at any time. They will boot for non-payment. PLEASE NOTE: Full day rentals are subject to additional/all day parking fees. The parking lot to the left of us is a private lot for next door, there is no parking available at this lot. YOU WILL BE TOWED. There is also metered street parking around the building

LOCK YOUR VEHICLES AND KEEP VALUABLES OUT OF SIGHT. 

You won’t need to meet us there, your door code will be the last 4 digits of the mobile number on file and will be activated at the time of your rental.

The front door can be unlocked so guests can come and go, please be sure to re-lock at the end of your event.
The furniture will be set up as it is in the photos, how you saw it during the tour. You can move/rearrange the furniture, it must be returned to the room it came from.

The wifi code is posted above the receiver — WIFI speed is 300mbps
There are instructions for using the speakers posted above the receiver. Bluetooth, Auxiliary, USB connections.

What Comes with the Space

16 rectangle tables each table seats 6 if you use the ends. We have 3 (5ft. long) tables set up already, if you need more tables, you’ll find them in the kitchen behind the double doors. 13 (6ft long) folding tables, assemble as many as you need! Break them back down at the end of your event.
70 White Chairs
Speakers mounted throughout the space (will not replace a DJ and not able to be used by a DJ) DJs need to bring their own speakers and equipment.
4 metal trash can frames that hold 30-55gal trash bags
All of the furniture we have set up (see photos). You can re-arrange the furniture and move furniture out of the room as well.
Wifi

AVAILABLE FOR RENT

Up to 20 White Rectangle Table Covers at $10 each

Up to 20 Black Rectangle Table Covers at $10 each

Up to 10 round cocktail tables available for rent at $15 each (30″ across)
Two options for pole height: 30” and 42” (30” is standard height, 42” is bar height)

Fitted White Cocktail Table Covers available for rent at $10 each

Fitted Black Cocktail Table Covers available for rent at $10 each

Up to 70 Black Fitted Chair Covers available for rent at $2 each.

Up to 70 White Fitted Chair Covers available for rent at $2 each.

Uplighting (set of 8) available for rent $100

8×8 Green Grass Wall Backdrop available for rent $150

Projector (no screen) available for rent $35 HDMI connection. If your device is not HDMI compatible you will need to bring an HDMI adapter.

Wireless mic avaiable for rent $35

Cotton Candy Machine available for rent $50 (Includes 3 sugar flavors, 100 cones and machine clean up)

Bounce House available for rent $50

Overnight stays:
Complete bedding provided and prepared for 7 beds:
2 Queen, 1 Full, 4 Twin
Room 1 has 1 Twin, 1 Full
Room 2 has 1 Queen, 2 Twins
Room 3 has 1 Queen, 1 Twin
Towels for showers provided
3 Additional Twin beds available for set up for an additional fee. Ask about this option if needed so we can make sure the set up works for your situation.

Bring additional air mattresses if you have more people along with bedding (unless we have adjusted the cleaning fee to accommodate additional bedding, check with us if unsure.)


Space Measurements

sharespacefloorplanmeasurements_2016

AT THE END OF YOUR RENTAL/CLEANUP

FULL DETAILS ARE POSTED AT THE SPACE (PLEASE ALSO VIEW OUR WAIVERS & DOCUMENTS, LOCATED IN YOUR INVOICE)
TRASH TAKEN OUT TO THE BIG TRASH CANS OUTSIDE, TRASH BAGS TIED TIGHTLY, NO LOOSE TRASH, NO BOXES
FLOORS SWEPT (NO BROKEN GLASS, GLITTER, OR ANYTHING STUCK TO THE FLOOR)
COUNTERS AND TABLES WIPED CLEAN
REMOVE ALL DECORATIONS, INCLUDING STRINGS THAT NEED TO BE CUT
BACK UP AC UNIT TURNED OFF BEFORE CHECK OUT
CIGARETTE BUTTS PICKED UP OUTSIDE FROM PATIO, WALKWAYS, OUT FRONT
DOOR LOCKED, DOUBLE CHECK BY TRYING TO RE-ENTER WITHOUT THE CODE
REPORT DAMAGE RIGHT AWAY