You must be over the age of 21 to book your event at Sharespace. You will be required to provide a valid ID. Sharespace has a strict 21 and up policy. The Renter and Renter’s attendees must be 21 years of age or older. Minors must be accompanied by a parent or legal guardian.
The time slots reserved include set up and clean up time. Outside deliveries (all vendors included) must be done within the rental time frame.
FOR PRESTON ST, BERRY ST, EMANCIPATION: There is a $300 Security Deposit held the day BEFORE your rental. See details below. The basic $85 cleaning fee that is automatically added to each rental covers Sharespace mopping the floors and cleaning the bathrooms only. The Renter is responsible for cleaning after their event or hiring our cleaning crew for a Full Event Clean for an additional $200 (total of $285).
FOR NAVIGATION BLVD/NAYLOR ST: There is a $500 Security Deposit held the day BEFORE your rental. See details below. The basic $85 cleaning fee that is automatically added to each rental covers Sharespace mopping the floors and cleaning the bathrooms only. The Renter is responsible for cleaning after their event or hiring our cleaning crew for a Full Event Clean for an additional $200 (total of $285).
Once you make the 50% deposit you have entered a binding agreement with Sharespace.
The 50% deposit goes towards your rental and is NON-REFUNDABLE, NO EXCEPTIONS. The remaining balance is due on or before 45 days prior to your event date. If unpaid, the card on file will be charged on the 44th day prior to your event date. Cancellations and date transfers must be made at least 45 days prior to your event start date, no exceptions. Sharespace has the right to cancel your event for non-payment 44 days prior to your event date for an unpaid balance.
For Preston St, Berry St, and Emancipation you are a responsible for a $300 Security Deposit taken the day BEFORE your event with the card on file. For Navigation Blvd and Naylor St. you are responsible for a $500 Security Deposit taken the day BEFORE your event with the card on file. The Security Deposit Agreement is attached to your invoice under “View Required Documents”. Sharespace reserves the right to cancel a rental if the Security Deposit Agreement is not signed. The Security Deposit is a separate transaction (taken the day before your event) that covers damage, missing items, additional/professional cleaning, and/or an indoor smoking fee. See the full Security Deposit Agreement below.
The Security Deposit payment is captured the day before your rental and held pending until we return to the space to check for cleanliness, damage, missing items, indoor smoking, etc. We use a card on file for you Security Deposit hold, you do not have to do anything further. This transaction is made via Stripe using Authorize and Capture. We do not charge the card (capture the charge), you will see it pending and will not process unless we find a reason to need to create a true charge. If we find reason to charge your security deposit amount, we will contact you prior to making the charge to discuss. We have up to 7 days to capture a charge from the date of your rental. It is our policy to contact you right away. If we find no reason to charge your security deposit (hopefully that’s the case), we simply release the hold. It is our policy to release the hold as soon as possible, typically the Monday after your rental but we have up to 7 days. Sharespace has the right to capture the initial $300/Preston or $500/Navigation/Naylor Security Deposit hold and hold another $300/Preston or $500/Navigation/Naylor with the card on file if there are obvious damages beyond $300 or $500 when we enter the space.
IMPORTANT NOTICE: If you are not responding to us during your event and we have to make a trip out to the venue to reach you due to an issue or late check out there will be an automatic trip fee of $150.
If we are unable to reach you within 24 hours, using each point of contact we have on the booking form, we process the amount needed and send you an itemized receipt. Indoor smoking is an automatic loss of the full $300 or $500 security deposit.
NAVIGATION VENUE AGREEMENT:
The third floor and rooftop areas are not included in my rental. Any additional rooms aside from the garage, main room, tables/chairs room, two open bathrooms and main room patio are not included in my rental. We may not enter any of these areas at anytime by any means. I agree and understand that I will automatically be fined $500 for not following these terms. I agree and understand that Sharespace may hold an additional $500 if we have entered and caused damages or additional cleaning on the third floor, rooftop, or any of the locked additional rooms that are not apart of my rental.
Included in my rental:
1st floor: Garage space from the front entrance door to the white garage door only
2nd floor: Main room, kitchen, bathroom, storage room where the tables and chairs are kept, storage room bathroom, main room patio
Not included in my rental:
1st floor: Garage storage behind the white garage door. **Do not tamper with any doors in the garage except the front entrance doors (front door/black garage doors) and the door leading up to the second floor (main room)
1st floor: Garage storage and office
2nd floor: Room to the left of the kitchen, last two doors down the hallway beyond the tables/chairs storage room
Rental, Deposit and Inventory Agreement
Upon receipt of a signed agreement, half-down amount, or email confirmation, the CLIENT/RENTER enters into a binding agreement with Sharespace (Teya Sparks) and subsequently agrees to the terms and conditions described in this contract.
DEPOSIT AND CANCELLATION CHARGES
The half-down payment is non-refundable. An event is considered booked when Sharespace has received a half-down deposit (that is 50% of the rental amount) and we have marked your invoice as Reserved. You are not booked until your invoice has been marked Reserved by Sharespace. The half-down deposit will be applied to the total balance. The remaining balance must be paid on or before 45 days prior to the rental date and is non-refundable/non-transferable. Should the event be canceled or postponed, the half-down amount paid is non-refundable, no exceptions. If a rental is canceled at least 45 days prior to the rental date, the half-down amount, and any additional amount paid, can be applied toward another event with Sharespace or anything paid over the half-down deposit can be refunded. Cancellations/transfers must be used no later than 12 (twelve) months after the original scheduled rental date. We allow one date transfer per rental. There is a $100 cancellation fee that is due at the time of cancellation/transfer. This amount will be charged to a card on file. Transferred rentals are subject to current pricing (we don’t freeze your original rental amount). For date transfers: the full balance will be due at the time of booking to reserve your new date. The total amount paid will be non-refundable and non-transferable. Renters may also be required to sign a date transfer addendum. If a rental is canceled less than 45 days prior to the rental date, the entire amount paid is non-refundable, and any additional amount owed will be charged to a card on file and will be non-refundable/non-transferable. Sharespace has the right to send your balance owed to collections for non-payment. Sharespace does not provide refunds for situations beyond our control such as but not limited to: weather, parking, game/event schedules, etc. Sharespace does not give refunds for rentals booked prior to touring to secure a date yet later decide the venue is not a good fit. Tour first then book if there is any uncertainty.
I am aware that Sharespace STRONGLY encourages me to tour the venue before reserving my date. I understand and agree that Sharespace will not refund me should I decide the venue is not a good fit because I chose to book my date before touring the venue.
Sharespace reserves the right to cancel your Event at any time, and is not required to credit or refund you for any amount paid if your Event is cancelled for not following Sharespace guidelines.
RELEASE AND INDEMNIFICATION
RENTER SHALL INDEMNIFY, DEFEND AND SAVE HARMLESS SHARESPACE, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LOSS, COSTS (INCLUDING ATTORNEYS’ FEES), DAMAGE, EXPENSE, AND LIABILITY (INCLUDING STATUTORY LIABILITY AND LIABILITY UNDER WORKERS’ COMPENSATION LAW) IN CONNECTION WITH CLAIMS, JUDGMENTS, DAMAGES, PENALTIES, FINES, LIABILITIES, LOSSES, SUITS, ADMINISTRATIVE PROCEEDINGS, ARISING OUT OF ANY ACT OR NEGLECT BY RENTER, ITS AGENTS, EMPLOYEES, CONTRACTORS, INVITEES, REPRESENTATIVES, IN, ON OR ABOUT THE FACILITY. THIS INDEMNITY SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. RENTER HEREBY RELEASES SHARESPACE FROM ANY AND ALL LIABILITY OR RESPONSIBILITY TO RENTER OR ANYONE CLAIMING THROUGH OR UNDER RENTER BY WAY OF SUBROGATION OR OTHERWISE FOR ANY LOSS OR DAMAGE TO EQUIPMENT OR PROPERTY OF RENTER EITHER COVERED OR NOT COVERED BY ANY INSURANCE THEN IN FORCE.